Request for Proposal - Marketing and Communication Audio-Visual Services, Bangladesh

Scope of work

1. OVC: Short OVCs of 30 seconds to max 8 mins

2. Creatives: Our campaigns are both local and global

3. Creative adaptation: Adapting global creatives in country context and according to brand guidelines will be needed

4. Testimonial: Sometimes the user shares the raw file and other times we shoot the content. Then adapt it according to our brand guideline

5. Production support: Full and prompt production support for OVC.

6. Content development support: Capability to support us in creating new contents including developing new ideas, and adapting to new technologies

7. Editable files: Shared editable files of creatives for in-house adaptation

8. Strongly maintain delivery time and schedule as per BC requirement

9. Local paid promotion in different channels

10. Event photography support

The documents required to be submitted as part of your proposal are listed below in the application pack (Annexes 1, 2, and 3). All documents required as part of your Proposal should be submitted to British Council’s e-Tendering portal hosted at https://tap.tcsapps.com/tap2/#/bc-supplier-registration by the Response Deadline, as set out in the Timescales section of this RFP. If you face any difficulties while submitting your proposal on the platform, you may share your submission via email at Abhishek.Mehta1@britishcouncil.org.

The following requirements should be complied with when submitting your Proposal  in response to this RFP:

• Please ensure that you send your submission in good time to prevent issues with technology – late Proposals may be rejected by the British Council.
• Do not submit any additional supporting documentation with your Proposal except where specifically requested to do so. PDF, JPG, PPT, Word and Excel formats can be used for any additional supporting documentation (other formats should not be used without the prior written approval of the British Council).
• All attachments/supporting documentation should be provided separately to your main Proposal document, clearly labelled and cross-referenced to the Proposal as relevant.
• If you submit a generic policy / document you must indicate the page and paragraph reference that is relevant to a particular part of your Proposal.
• Unless otherwise stated as part of this RFP or its Annexes, all Proposals should be in the format of the relevant British Council requirement with your response to that requirement inserted underneath.
• Where supporting evidence is requested as ‘or equivalent’ you must demonstrate such equivalence as part of your Proposal.
• Any deliberate alteration of a British Council requirement as part of your Proposal will invalidate your Proposal to that requirement and for evaluation purposes you shall be deemed not to have responded to that particular requirement.
• Responses should be concise, unambiguous, and should directly address the requirement stated.
• Your Proposal to the RFP requirements and pricing will be incorporated into the Contract, as appropriate.

Clarification Requests

• All clarification requests should be submitted to British Council’s e-Tendering portal hosted at https://tap.tcsapps.com/tap2/#/bc-supplier-registration by the Clarification Deadline, as set out in the Timescales section of this RFP. The British Council is under no obligation to respond to clarification requests and will response if the question is appropriate and received before the Clarification Deadline.
• Any clarification requests should clearly reference the appropriate paragraph in the RFP documentation and, to the extent possible, should be aggregated rather than sent individually.
• The British Council reserves the right to issue any clarification request made by you, and the response, to all potential suppliers unless you expressly require it to be kept confidential at the time the request is made. If the British Council considers the contents of the request not to be confidential, it will inform you and you will have the opportunity to withdraw the clarification query prior to the British Council responding to all potential suppliers.
• The British Council may at any time request further information from potential suppliers to verify or clarify any aspects of their Proposal or other information they may have provided. Should you not provide supplementary information or clarifications to the British Council by any deadline notified to you, your Proposal may be rejected in full and you may be disqualified from this Procurement Process.